The best small business software can improve efficiency, increase profit margins, reduce admin overheads, and more.
This blog is written about some Best Small Business Software that will help you to make your business work easier.
Believe the hype or at least part of it – Slack may not have killed off email just yet, and it can turn into a time sink if you’re not disciplined in how it’s deployed, but it’s also fair to say that this communications platform has helped transform the way that a lot of small business teams keep in touch.
Like all the best software tools, the basic idea is very simple: real-time messaging in web browsers, mobile apps, and desktop clients. Team members can chat one to one, or in groups, or in channels based around topics (sales, finances, products and so on).
What Slack does well though is bring that simple idea to life very intuitively, with a slick and responsive interface, and a host of integrations, plug-ins and shortcuts to keep the conversation flowing. All the functions you think you might need, from file transfers to video calling, are right there for you.
You don’t get much out of Slack for free – with 5GB of total storage, 10,000 recent, searchable conversations and no group calling – but it gives you a feel for the app, and should be fine for smaller teams. At the highest pricing tier, you get round-the-clock support and a guaranteed support response time of four hours, as well as unlimited message archives.
Bitrix24 provides a vast suite of powerful business tools: collaboration, instant messaging, telephony, project management, document handling, scheduling, employee management, and more.
If you prefer to keep things simple then you can concentrate on the excellent CRM, which is a capable system all on its own. Contacts and communications are logged, leads assigned to sales managers, emails sent, calls recorded, quotes and invoices issued. Detailed reports keep you up-to-date and there’s convenient access via the mobile app.
Bitrix24’s unusually generous free account supports 12 users and includes 5GB storage, but if you need more, the Plus account offers more features to up to 6 users and provides 50GB online storage.
Overall, Bitrix24 offers a powerful suite of tools that is especially going to be handy for small businesses and start-ups to help them develop and grow through improved productivity, all in one platform.
3. Sage Accounting
Sage Accounting makes a good first impression with its clear and gimmick-free pricing. The top Sage Accounting plan offers decent value and there is also a 30-day free trial.
For this, you get modules to manage quotes, invoices, handle and submit tax online, smart bank feeds and reconciliation, cash flow forecasting, some detailed reports, multiple currency support, project tracking and more, all available from your desktop or via a mobile app.
All this is well presented and generally easy-to-use. If you run into trouble, detailed web help and video tutorials are only a click or two away, with the offer of “free unlimited 24/7 telephone and email support” that should help make any newbie comfortable.
Sage also has a more basic offering called Accounting Start. This doesn’t include support for quotes, estimates or vendor bills, and has no cash flow forecasts and could be enough for start-ups as well as small businesses.
Trello is—without a doubt—one of the most widely used business management solutions for startups. This is partly due to its incredibly generous free plan, but mostly because of its iconic easy-to-use Kanban board.
With Trello, you can divide up your business projects into smaller tasks. This business management platform represents a great task management solution, as well, because you can easily add team members, deadlines, and task instructions into a Trello card that you can then move across the Kanban board depending on what stage it is in your business’s workflow. This lets you track projects in a visual, less overwhelming format. But if you want, you can also use a list, calendar, or My Tasks view.
And if you upgrade to Trello’s paid plan, you can set up triggerable workflows and commands. What’s also great is that Trello integrates seamlessly with a variety of apps and services your team needs to function, such as Slack, Dropbox, Outlook, Gmail, etc.
- Web-Based Business Management
- Kanban Boards
- Calendar View
- List View
- Task View Per Team Member
- Board Collections
- Scheduled Commands
- Custom Field Actions
- Task Triggers
- Bulk Data Export
- File Storage
- Custom Board Backgrounds
- Access Control
- Third-Party Integrations
HubSpot is a business management system built with specialized features for inbound marketing, including a marketing hub, sales hub, CMS hub, and service hub. In short: it’s definitely one of the most powerful tools for managing a business out there.
Hubspot really seems to have it all. Not only can you manage your content and PPC marketing, but also sales pipelines, lead relationships, and support tickets without any issues whatsoever. It also tracks every one of your customer interactions into amazing detail, helping you save time on sales management.
Additionally, by offering features such as email tracking, email sequencing, and prospect profiles, this business management software is there to help you automate all of your tasks faster than ever.
However, one of the main complaints is that it has quite a bit of a learning curve, so if you opt for Hubspot, be sure to set aside some time to learn how to use it.
ProofHub is one of those business management tools that’s got most of the things you’ll need to lead your team. From different views to custom roles and reports, it will ensure that you’re able to run your business without a hassle.
In addition to its numerous useful features and functionalities, ProofHub also promises to help you take full control over your projects and individual progress, but without it costing you an arm and a leg. Plus, there is no steep learning curve, which means you don’t need to spend even more resources just waiting for your team to get onboarded. Word’s out that ProofHub’s support team is also lovely!
The only complaint we’ve seen business owners have with this business software is that its features are still a bit lacking for budgeting and sales pipelines.
Plutio comes with functions every freelancer or startup business needs, plus a smooth interface that’s easy to learn and customize.
And while this small business management software is still relatively young, its PR is helped a lot by a very involved founder who’s actively responding to customer support, the Plutio Facebook group, and updating the community about the app’s roadmap.
Plutio offers features such as project and task management, chat, time tracking, real-time inbox, interactive forms and surveys, as well as customizable proposals and invoicing. And if that’s not enough, you can use a number of different integrations and API to get exactly what you want.
This business management system even has a dedicated page with a variety of templates meant to help you jump-start your work. It’s truly a tool worth trying out.
Basecamp is a no-nonsense business management system mostly meant for smaller to medium-sized teams. However, even if you’re a solopreneur or a slightly bigger team, you could probably make it work for you.
So, what features does Basecamp offer to business owners? Everything from to-dos and automatic check-ins, to message boards and shared schedules. Every project in Basecamp includes a space to share documents, files, and images, which means that you and your team will know where things are at all times.
Plus, with the real-time group chat you’ll be able to seamlessly collaborate with everyone you’re working with, as well as have some much-needed team fun.
According to some users, this is one of the business management solutions that doesn’t offer a lot of customization options, so if you’re after something you can make “your own”, maybe look elsewhere.
Odoo is an open-source, cloud-based business management solution that maybe, just maybe, could give Zoho One a run for its money.
Armed with over 10,000 apps for every business purpose, Odoo aims to be every entrepreneur, dev, sales, and marketing team’s one-stop-shop solution. And you don’t have to worry about overloading on all those apps though—you can always just pick and pay only for the functionalities that you need, when you need them.
Some of the features Odoo prides itself on include forecast needs and resources, customized stages, document sharing, easy-to-use graphs, invoicing, project management, and a lot more. It all depends what you need to use this business management app for.
Main complaints about this software are mostly around customization, as well as implementation, but if this is not something that bothers you, then Odoo might be for you.
Timecamp helps to create online software for time tracking. You can automatically measure the time spent on your computer by using the software. It helps project managers to monitor the status of projects, track billable work hours, collaborating, creating invoices and keeping track of attendance. It also helps in creating sub-tasks in a project and delegates those tasks to all of the people belonging to the team.
- Automatic time tracking.
- Attendance tracking.
- Productivity tracking to obtain insights on your everyday activities, including your app and web usage monitoring.
- Customizable and shareable reports, with 10+ report types, to present accurate information about your team and projects.
- Robust, accurate billing and budget notifications.
- One-click approval of timesheets.
- Proof of work for easy invoicing.
- Its automated tracking saves your time.
- It simplifies performance monitoring.
- It keeps the productivity of your entire team in check, increasing their focus.
- It presents precise data on your project budget and team through reports, enabling better decisions.
- It makes billing a hassle-free process as you can easily transform data into invoices.
- It optimizes resource management.
Bits & pieces everywhere, here you get it all. A first of its kind SaaS-based complete business management software that channelizes organizational workflow, simplify admin functions and makes collaboration smooth across different departments like operations, HR and finance. An advanced automation tool that increases organizational productivity by simplifying complex tasks.
- HRM software to manage resources.
- Timesheets and payroll to attain accurate working hours and calculate flawless remunerations.
- CRM to manage sales processes.
- Project management to plan projects, allocate tasks and provide its status.
- Payments tracking.
- Chats and video-meetings.
- Workbook to create, as well as manage files including, Word, Excel, and PDF.
- Invoice generation, client and vendor management.
- Dedicated service desk for service tickets and their resolution.
- It channelizes the workflow of your organization by offering comprehensive business management software.
- It makes it easy for different departments to collaborate, even when the remote workforce is involved.
- It streamlines administrative operations, boosting overall productivity.
- It helps form and strengthens client and vendor relations.
- It simplifies the management of some of the most complex tasks, such as payroll, invoicing, and payments.
Built into Gmail, Streak helps companies keep their pipeline moving. Streak helps to put your business pipeline on autopilot.
Using the app is as simple as adding data to a spreadsheet. You can filter and sort through customer information and set notifications.
You’ll capture customer data from emails and contacts. Plus, you can set alerts when things in your system change. Streak also integrates with other Google apps like Docs and Sheets.
Got both a team and multiple projects to manage? Asana helps you work out who should be doing what at any given moment, maximizing the chances of everything coming together on deadline (though you do need a certain amount of talent and hard work from your staff as well, of course).
14.Avast Business Antivirus Pro
Avast Business Antivirus Pro is an excellent business endpoint security software suite, giving you various tools such as antivirus, Firewall, email protection, anti-spam and the ability to sandbox applications for complete security. Avast Business Antivirus Pro (as opposed to the standard Avast Business Antivirus) also includes Sharepoint and Exchange protection, as well as a number of tools for your servers, and ranks top of our best business antivirus.
15.Really Simple Systems
Created for small businesses, Really Simple Systems is an entry-level CRM.
This software saves time and generates more sales with prospect tracking. You can improve the visibility of your sales pipelines and create more opportunities.
Agile CRM is an all-encompassing CRM. Outside of the basic sales prospecting tools, you can access features like custom appointment calendars and drag-and-drop automation.
There’s the option to set up reports via email. Agile CRM also supports widgets and plugins for extra functionality too.
17.Screaming Frog SEO Spider
Screaming Frog is an SEO company that provides free tools to small businesses. The Screaming Frog SEO Spider software searches through your website for insights to bolster your SEO strategy.
The software is excellent for SEO auditing and points out where you need to upgrade and improve your site.
Optimizely is a tool for improving your marketing ROI.
If you want to make sure you’re getting the most from each campaign, use Optimizely. With this tool, you can test your targeted messaging and personalize campaigns.
Canva is an easy-to-use tool for image editing and graphic design. It includes features for all forms of graphic creation like text formatting, pop-ups, cards, and infographics.
You can get templates for Instagram Posts and Stories. Canva also helps out with finding images for blog posts or Facebook covers too.
The Deputy tool helps with scheduling staff based on demand and availability. You can notify staff of their schedules through the desktop or mobile app.
There’s a real-time stream of attendance information on the platform. Here, business leaders can track who’s on shift, who’s running late, and who’s available for work.
So,this list of small business solutions software will help to continue your business more easier than you think.