How To Start A Coffee Roasting Business


Starting a coffee roasting business may be a difficult but exciting step in the career of a coffee professional. Many coffee fans have fantasized about owning a roastery, picking their own coffees, and providing cafes with their branded bags of freshly roasted beans.

Coffee Roasting

However, it is not as simple as going out and buying green beans and picking out some décor. Equipment, location, and licenses are just a few of the challenges you’ll encounter, and the list of costs is likely to be far longer than you anticipated.

If you want to learn how to start a coffee roasting business, this article will teach you all you need to know, from creating a business plan to calculating startup expenses to obtaining typical business licenses in the coffee sector.

So, Here Is How To Start A Coffee Roasting Business :

Step 1: Conduct Market Research on Competing Coffee Roasters

Who else is grilling in your neighborhood? If there are no local roasters, what sources do people who sell coffee in your region use? Where do the local coffee businesses obtain their coffee from? Don’t give up if the local market is swamped. Turn your attention to internet commerce.

Step 2: Think about the potential startup costs.

Commercial-sized coffee roasters and grinders are included in the initial equipment purchase.

Ongoing costs include:

  • roasted coffee beans
  • The roaster’s fuel (electric, propane, etc.)
  • Utilities and rent/mortgage
  • Delivery and shipping
  • Coffee packing equipment
  • Vehicles and fleets (if you plan to deliver your freshly roasted coffee)

Step 3: Select a Specialty

In your commercial coffee business, where will you earn sales? Do you want to sell coffee to a person or a coffee shop? Do you want to open your coffee shop and serve consumers coffee? Do you want to deliver coffee to high-end hotels and restaurants?

Will you sell to supermarkets? What about wholesale accounts? Where can I shop?

Consider your target consumer before making your initial investment and starting to roast. Keep that emphasis in mind as your company expands.

Step 4: Select a Business Name

Before settling on a name, small companies should verify numerous sources to ensure that the name isn’t already in use. Examine the state business records, as well as the federal and state trademark databases. Examine the availability of web domains as well as social media platforms such as Facebook.

Step 5: Market Your Company

Your selected logo and colors are the two major approaches to assist your business name to establish itself as a distinctive brand. As the demand for great-tasting coffee has expanded in recent years, so has the rivalry between coffee companies. If you do not wish to create your own brand, you might check into coffee franchise options.

Kenya, South America, and Jamaica are the leading producers and suppliers of single-origin beans. Brazil is at the forefront.

Step 6: Develop a Business Plan

Your plan’s key components are as follows:

  • Pricing
  • Packaging materials
  • Packaged coffee logo
  • QR (Quick Response) code
  • Promotional and marketing materials

Step 7: Prepare Your Taxes

You must pay the following fees:

  • You’ll need an EIN to pay sales tax. The IRS can provide you with an EIN.
  • Firm structure – Depending on how your business is structured, you will have varying tax requirements. You have the option of forming a limited liability business, a sole proprietorship, an S Corporation, or a corporation. Enlist the help of a tax professional if you aren’t well-versed in this area.
  • Commercial property taxes

Step 8: Select a Venue

Will you sell to people or businesses? Will they come to you, or will you come to them? Do you wish to start a business selling various coffees in a restored warehouse or manufacturing building? Or perhaps from a downtown bistro?

Step 9: Locate Reliable Suppliers

Coffee is commercially cultivated in 45 nations, with Brazil leading the way. You can purchase directly from a farmer, as well as from coffee dealers or government entities that are part of the supply chain.

You’d think it would be simple to discover a dependable source, but it isn’t.

Coffee-growing regions frequently have a challenging climate. A crop can be destroyed by the weather and/or pests. A robust coffee harvest may be unavailable owing to economics or politics.

Step 10: Amass the Necessary Equipment

To get a coffee roasting business off the ground, you’ll need some of the following essential equipment:

  • Commercial roasters start at $25,000 and go higher from there.
  • $500 to $1,000 for a coffee grinder
  • Heat sealers range in price from $30 to $300.
  • Green coffee costs between $3 and $4.50 per pound.
  • Labels and packing materials

Step 11: Register Your Coffee Roasting Business

In addition to registering at the state, county, and local levels, seek Fair Trade certification. To be certified, you must adhere to fair trade principles. Coffee connoisseurs want to safeguard the local farmers that cultivate this product, therefore they buy from accredited firms.

Step 12: Obtain Business Insurance

This insurance coverage will be required to establish this business:

General liability insurance is basic coverage that is required for almost all businesses.

Workers’ compensation insurance is required if you employ people.

Insurance for commercial property and liabilities.

Step 13: Acquire Permits and Licenses

Because you will be handling “food,” your facilities must be approved by your local health agency. Laws differ by town, county, and state, but this law is consistent – you will not be issued a certificate of occupancy until you pass a health inspection.

Step 14: Recruit an Experienced Team

Roasting isn’t easy. You’ll need skilled workers who may expect to earn around $20 per hour.

Step 15: Promote Your Coffee Roasting Business

Holding “cuppings” is a frequent strategy to expand your consumer base. These are, as the name implies, tastings. You can provide “cuppings” from a certain location or with custom mixes.

If you have a physical location, you may provide this service there. Consider providing complimentary “cuppings” at the Chamber of Commerce and other business-related gatherings. Attend conferences, art exhibits, and other similar events in and around your neighborhood. Free samples should be provided together with a business card.

Step 16: Expand Your Business

Remember that timing is everything. Coffee loses scent and taste rapidly. Many people in the industry put the roast date on the bags. If the coffee has passed its expiration date, donate it to local food banks and shelters. This will help your successful coffee roasting business’s reputation.

There is a strong desire to start a coffee roasting business around your locality or over the country, and it stands to reason that some of us would like to do so one day. By creating its coffee shops, a coffee roasting business may enhance its coffee sales and generate new revenue sources. Imagine working all day amid the scent of freshly roasted coffee beans, sipping a cup of the brew as fresh as it gets. It’s a nice dream, but there are a lot of things to think about before beginning a new business. We’ve compiled a list of the most important things to think about and plan to start a coffee roasting business.

What are the costs of starting a coffee roasting business?

The initial expenditures for starting a coffee roasting business are substantial. Aside from commercial space, company owners must additionally buy:

  • A coffee roaster, which may cost up to $25,000 or more, is one example.
  • Green coffee, which typically costs $3.00 to $4.50 per pound but is purchased in bulk (e.g., 50-kilogram (110-pound) sacks),
  • Packaging materials (a few cents per bag or box)
  • A point-of-sale system
  • Labeling (a few cents each)
  • A heat sealer can range in price from $30 to $300 or more.
  • A coffee grinder, which might cost anywhere between $500 and $1,000.

Businesses will also require a computer and internet connectivity to receive orders, as well as a car for delivery. There are two approaches for entrepreneurs with low resources to dramatically cut their launch expenses.

First and foremost, company owners may “contract roast.” A firm pays a leasing charge to use the facilities of a more established roaster in contract roasting. The established company’s roaster may also be involved in the roasting process. Regardless of whether another roaster is engaged, the roasted coffee is marketed under the renting roaster’s brand. This method not only significantly cuts beginning costs by eliminating the need to acquire a roaster, heat sealer, or coffee grinder, but it also allows inexperienced company owners to rely on the knowledge of more experienced roasters.

How much money can a coffee roasting business make?

The financial potential of a coffee roasting business is determined by the number of outlets through which it may sell its coffee. A coffee roaster with a large number of retail shops may make hundreds of thousands of dollars or more each year. Many people, however, do not earn exactly as much, but rather earn in the tens of thousands of dollars every year.

How much money may you charge your customers?

Roasted coffee is typically priced between $12 and $20 per 12-ounce bag at retail. Wholesale costs are frequently between $6 and $12 per pound. The quality of coffee is one of the most important criteria in determining where a roaster’s pricing falls within these categories. (A few roasters have pricing that is higher or lower than these ranges.)

Many roasters offer retail bags in sizes other than 12 ounces, but 12-ounce bags are the most common retail container. Because around 25% of the weight of green coffee is lost during the roasting process, 1 pound of green coffee yields approximately 12 ounces of roasted coffee. Prices can be adjusted based on the POS system’s reporting. When there is a high demand for a product, the price may be raised.